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lawson erp system and user manualLawson may change this document without notice. Export Notice: Pursuant to your agreement with Lawson, you are required (at your own expense) to comply with all laws, rules, regulations, and lawful orders of any governmental body that apply to you and the products, services or information provided to you by Lawson. Without limiting the foregoing, you may not use, distribute or export the products, services or information provided to you by Lawson except as permitted by your agreement with Lawson and any applicable laws, rules, regulations or orders. Non-compliance with any such law, rule, regulation or order shall constitute a material breach of your agreement with Lawson. Trademark and Copyright Notices: All brand or product names mentioned herein are trademarks or registered trademarks of Lawson, or the respective trademark owners. Lawson customers or authorized Lawson business partners may copy or transmit this document for their internal use only. Any other use or transmission requires advance written approval of Lawson. Copyright 2006 Lawson Software, Inc. All rights reserved. What are Currency Codes?.20 What Are Setup Requirements for Multiple Currencies. What are Currency Exchange Rates?.23 What is Currency Revaluation. What is Currency Translation (Intercompany)?.24 What is Report Currency Translation (Intracompany). What are Translation Rate Types. What Is a Summary Account. What Is a Detail Account?.39 What Is a System Account. What Is a Subaccount Template. What Is a Level Address. What Is Dynamic Account Generation. What Are Alternatives to Multiple Companies. What Are Reporting Considerations for Multiple Companies. Contents General Ledger User Guide. What Is an Intercompany Relationship. What Is a Zone? What Is a Default Zone. What Is a System Code. What Are Interface Controls. What Are Closing Controls. What Is a Journal Hold Code. What Is a Reconciliation Code. What Is a Journal Book. What Is an Activity Group.What Is an Attribute. What Is an Element?http://www.tour-du-monde-autostop.fr/upload/fanuc-m6i-manual.xml
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Where Can I Use Attributes. What Is a List? What Is an Attribute Template. What Is an Attribute View. What Is a Transaction Attribute. What Are Journal Entry Header and Detail Differences. What is Journal Entry Header Status What Happens When I Release a Journal Entry. How Are Transactions from Other Applications Posted. What Happens When I Post a Journal Entry. What Is Quick-Posting. Indicating Whether Postings Are to Be in Summary or Detail Summarization Rules Exceptions to the Summarization Rules What Is an Error Suspense Entry. What Is an Operator Code.Recurring Journal Entry Statuses What Happens When I Transfer Recurring Journal Entries. What Is a Split Distribution. What Happens When I Close a Year. What Happens When I Change a Fiscal Year or Period.What Is Backposting. Procedures in this Chapter Moving a Journal Entry Unposting a Journal Entry Editing a Journal Entry Reversing a Journal Entry Backposting a Journal Entry Deleting a Journal Entry Unprocessing Recurring Journal Entries Deleting General Ledger History Chapter 17 Maintaining Company Structure 277 Concepts in this Chapter What Company Information Can I Modify. What Happens When I Move an Accounting Unit. What Should I Consider When I Add a Company Level. Procedures in this Chapter Maintaining a Company Deleting a Company Clearing Company Balances and Transactions Moving an Accounting Unit Adding a Level to the Company Structure Changing System Accounting Units Chapter 18 Maintaining Accounts 295 Procedures in this Chapter Renaming a Summary Account Moving a Summary Account Moving a Detail Account Changing or Deleting Detail Accounts Changing or Deleting Posting Accounts Comparing Two Charts of Accounts Chapter 19 Accessing Information Online 303 Concepts in this Chapter What Is the Lawson Drill Around Feature. Contents General Ledger User Guide Chapter 20 Creating Customized Reports 307 Concepts in this Chapter What Is a Ledger Report. What Is a Transaction Writer Report.http://fisheaglesafaris.net/pics/user/fayetteville-drainage-criteria-manual.xml Procedures in this Chapter Creating a Ledger Report Running a Ledger Report Creating a Transaction Writer Report Running a Transaction Writer Report Chapter 21 Producing Consolidated Reports 327 Concepts in this Chapter Which Option Should I Select for Consolidated Reporting. What Is a Consolidation Company. What Are Report Currencies. What Are Company Groups, Level Groups, and Lists.Lawson Financials (FIN) Data Mart Daily Reporting (FND) Data Mart Appendix A Process Flow 351 General Ledger Process Flow Notes Files on the General Ledger Process Flow Diagram Key Files Not on the General Ledger Process Flow Diagram Appendix B Security Overview 355 Program Security Data Security Second Level Security Checks Appendix C Commitments, Encumbrances, and Budget Edits 359 Concepts in this Appendix What Are Commitments. What Is Budget Editing. How Do Commitments and Budget Edits Work in Lawson General Ledger?.363 How Are Commitments and Encumbrances Updated. What Happens When I Accrue Encumbrances and Commitments. How Is Average Daily Balance Calculated. What Is Cost of Funds. Contents General Ledger User Guide Illustration: Dynamic account generation logic Figure 11. Illustration: Using zones to divide a company Chapter 11 Using Attribute Matrix Attributes Figure 16. Illustration: Using attributes to group accounting units based on common characteristics Figure 17. Illustration: Using a view to combine lists Figure 18. Fields you can associate with the AP source code Figure 19. Illustration: Originating system values and transaction attributes must share the same element Chapter 12 Processing Journal Entries Figure 20. Procedure relationship: Processing Journal Entries Figure 21. Illustration: Distributed processing scenario Figure 25. Illustration: Running General Ledger on three application servers Figure 26. Procedure relationship: Transferring and Interfacing Data Chapter 16 Maintaining Journal Entries Figure 27.https://ayurvedia.ch/electrolux-mower-manual Illustration: Periods open for posting Chapter 17 Maintaining Company Structure Figure 28. Illustration: Moving an accounting unit and its subordinates to a new location beneath an existing summary accounting unit Figure 29. Illustration: Moving an accounting unit and its subordinates to the top level of an organization Figure 30. Illustration: Moving only an accounting unit s subordinates to an existing address Figure 31. Illustration: Moves that exceed the level limit are not allowed Figure 32. Illustration: Adding a level to a company then moving accounting units Figure 33. Illustration: Moving accounts to a temporary address Figure 34. Illustration: Creating the new level and moving the accounting units to the new summary accounting unit Chapter 20 Creating Customized Reports Figure 35. Report sample: A Ledger report Figure 36. Report sample: A Transaction Writer report Figure 37. It acts as a central repository for data from other Lawson applications such as: Allocations, Budgeting, Currency, Attribute Matrix, Strategic Ledger, and Report Writer. On a day-to-day basis, you use General Ledger to create journal entries that you use to track transactions for reporting and inquiry. This chapter provides a high-level overview of General Ledger, including information on the application s major processes and integration with other Lawson and non-lawson products. General Ledger Process Flow The General Ledger application can be broken down into four main processes: setup, processing, maintaining, and accessing information. This section takes a closer look at setting up General Ledger and using the application to create, post, and report on journal entries. General Ledger Setup While setting up General Ledger, you need to consider the company structure and chart of accounts structure that will best meet your processing and reporting needs. Special considerations are required if you operate in multiple currencies or elect to create multiple general ledger companies. As an option, you might elect to setup and use General Ledger-only activities or attributes in the Attribute Matrix application. If you elect to use distributed processing, such as operating General Ledger from a remote location or on a different machine, you can consolidate that data together for streamlined processing and reporting. A vital part of General Ledger processing is performing period close and year-end close processing. This process performs many tasks behind the scenes to keep your records in order, such as changing the status for a closing period and opening up a new period. Each transaction has a date General Ledger User Guide Chapter 1 Overview of General Ledger 15 You can have multiple periods open for posting. You also have the option to backpost, within certain parameters, journal entries to previously closed periods. Accessing General Ledger Information General Ledger includes online inquiry programs that will allow you to access real-time information about transactions and journal entries. How General Ledger Integrates With Other Lawson Applications This section explains how the General Ledger application interfaces with other Lawson applications. Allocations Allocations sends journal entries to General Ledger for posting and reporting. Allocation entries actually move amounts and units from one General Ledger account to another. The Allocations application uses General Ledger account balances to calculate allocations. General Ledger uses attributes and object types to assign values to accounting units for reporting, data inquiry, and dynamic account generation. You can use accounting unit lists or accounting unit views to view balances for groups of accounting units. In addition, General Ledger uses the transaction object type to assign additional values to transaction lines. These additional values can be used to create customized Transaction Writer reports. 16 Chapter 1 Overview of General Ledger General Ledger User Guide. Actual amounts or units can be stored in budgets for inquiry. Use General Ledger to inquire on budget amounts stored in Budgeting. Use Report Writer or the Financials Data Mart to produce reports which compare actual to budgeted amounts. General Ledger calculates Current Year versus Last Year percentage differences on budget amounts. Currency A base currency is required for company setup in General Ledger. Report Writer Report Writer uses General Ledger balances to create customized reports using data dictionary names or compute statement formulas. Strategic Ledger General Ledger lets you assign user analysis values to journal entries. Other Subsystems Lawson applications and non-lawson systems interface transactions to General Ledger. Each Lawson application has several programs that interface transactions to General Ledger for posting. General Ledger acts as a repository for transactions that originate in other systems. These system entries are transferred to General Ledger, where they are posted to accounts. General Ledger uses those balances for reporting, inquiry, allocation, and budgeting. General Ledger User Guide Chapter 1 Overview of General Ledger 17 This chapter focuses on the portions of Currency that are required for General Ledger setup. For more information about all aspects of the Currency application, see the Currency User Guide. General Ledger User Guide Chapter 2 Setting Up Currency 19. Base currency is the functional operating currency of a General Ledger company. How are Base Currencies Used. Example XYZ Corporation has three companies: XYZ Corporation-US, headquartered in New York and operates in US dollars; XYZ Corporation-Germany, headquartered in Frankfurt and operates in Euros; and XYZ Corporation-Paris, headquartered in Paris and operates in Euros. The base currency represents the currency in which operations take place. What are Currency Codes. Currency codes represent any currency in which you conduct business. Currency codes represent the different currencies that are valid for use in all Lawson applications.Use currency codes to identify the currencies you use. If the company uses reporting currencies, the Currency application also exchanges currency amounts to the appropriate company reporting currencies. You can use any currency code as base currency, account currency, transaction currency, or report currency. Currency Base Description Base currency is the functional operating currency assigned to a General Ledger company. NOTE Base currency does not need to be the same as the local currency. Account Transaction Report Currency Account currency is the currency assigned to a General Ledger detail account to store nonbase currency amounts. For example, a US company maintaining a bank account in France might want to assign EUR to the cash account where the bank account balances are posted. The account currency defaults on General Ledger transactions and is used to calculate account amounts if the account currency is different from the company base currency. Transaction currency is the currency in which a business transaction is conducted; for example a purchase, sale, lease transaction, asset purchase, or depreciation. Report currency is an additional currency assigned to a company or activity group for reporting and analysis only. The report currencies are calculated in the same manner as the base currency. Report currencies can be revalued and translated. General Ledger User Guide Chapter 2 Setting Up Currency 21 22 What Are Setup Requirements for Multiple Currencies. If your organization conducts business in more than one currency, you must complete additional set up tasks. The following table describes required and optional setup for multi-currency companies. A currency table holds currency relationships, exchange rates, and translation rates in one place. Associate a currency table with one or more general ledger companies to share currency information. This reduces setup and maintenance time. A relationship is required if you have business transactions that involve two currencies, such as if your base currency is US dollars, but you have a vendor that bills you in Japanese yen. Currency exchange rates are the rates the Lawson applications use to exchange transaction amounts to a company base currency, and, if applicable, to account currencies and to report currencies. You can also interface exchange rates from a non-lawson rate table. Currency exchange rates establish the rate in effect at the time the transaction is entered. They are used immediately when a transaction is entered to exchange the transaction to base. What is Currency Revaluation. TIP For information on setting up Accounts Payable and Accounts Receivable accounts for revaluation, see the Accounts Payable User Guide or the Accounts Receivable User Guide. Currency revaluation is the process of checking nonbase transaction amounts against current exchange rates or translation rates and adjusting the amounts to match the new exchange rates or translation rates, with offsetting amounts sent to a gain or loss account. Currency revaluation occurs in the General Ledger application for the General Ledger accounts that you mark for revaluation as described later in this chapter. Currency revaluation occurs in the Accounts Payable and Accounts Receivable applications for vendors and customers that you mark for revaluation using Vendor (AP10.1) or Customer (AR10.1). IMPORTANT Account currency is not revalued. If your company has reporting currencies, The General Ledger application can also revalue nonbase transaction amounts to the reporting currencies. General Ledger User Guide Chapter 2 Setting Up Currency 23 24 What is Currency Translation (Intercompany). Currency translation (intercompany) is the process of converting balances from one Lawson company base currency to another Lawson company base currency. The balances for all companies are translated to a common currency to facilitate this process. To use intercompany currency translation (intercompany), you must perform the following setup tasks: Select the Translation option on Company (GL10.1) for each company that will be translated. Set up translation gain and loss accounts for the reporting (consolidated) company to which balances are translated. How is currency translation (intercompany) used. Currency translation is generally performed at the end of the period. For balance sheets, translation is done on year-to-date balances and auto-reversed in the next period. For income statements, all translation is done in General Ledger on period balances and accumulated from period to period. Translation currency balances are stored in a consolidated translation company that can be used for reporting. At the end of each period, the General Ledger system posts an offsetting gain or loss to a translation gain or loss account. Translation is used in the General Ledger application only. The balances in XYZ Corporation-Germany and XYZ Corporation-France are converted to US dollars using two separate consolidation companies. The balances in the consolidation companies can be reported on separately within the General Ledger application or using Report Writer. The business entity applies the appropriate translation rates to its base amounts by running Report Currency Translation (GL196), which converts base amount balances to a report currency. Report currency translation is generally performed at the end of the period. All translation is done in General Ledger on period balances and amounts are cumulated from period to period. Report currency translation is used in the General Ledger application only. The balances in XYZ Corporation-Germany and France are converted to US dollars within the individual companies. What are Translation Rate Types. The Currency application has three rate types: General Ledger User Guide Chapter 2 Setting Up Currency 25 26 Translation rate Average Ending Historical Description The average rate, calculated and entered by the user, is the sum of the individual exchange rates for a period divided by the number of days in the period. The rate is applied to the current period activity. This rate type is used to translate income statement account balances. Therateforthelastdayofthe period. The rate is applied to the year-to-date ending balances. This rate is used to translate balance sheet account balances. Therateineffectatthetimea transaction occurred. Hist Bal (Historical Balance) The translated amount is calculated by multiplying each period s rate in the current year up through the current period by each period s activity up through the current period. These translated period amounts are then added together and combined with the current year s beginning balance to arrive at the total translated amount for the current period. Rate types are assigned to balance sheet or income statement accounts through a translation code. 26 Chapter 2 Setting Up Currency General Ledger User Guide 27 Procedures in this Chapter Your currency setup requirements are dependent on the number of currencies your organization uses. If your organization conducts business in only one currency, all you are required to set up is one currency code. If your organization conducts business in more than one currency, your requirements will be more complex. BS has a rate type of Ending. IS has a rate type of Average. Translation codes identify the type of translation rate to apply to an account balance to calculate the translation value. Translation Code Rate Type Enter a translation code and description. Choose a rate type: Ending - A rate type for current type balance sheet accounts. Translation is made against the year-to-date balance and each period is automatically reversed. Average - A rate type for income statement accounts. The translation rate is an average of all rates for the period. Translation is made against the period balance. The translated year-to-date is an accumulation of the translated periods. These translations are not auto reversed each period. Historical - A rate type for historical type balance sheet accounts. Translation is made against the year-to-date balance and automatically reversed each period. Historical Balance - A rolling balance is created with period amounts, which are translated at their period rates. Follow-up Task Optional. Use this option when the consolidation company structure (hierarchy) is the same as the structure of the From company. IMPORTANT You must perform this step if you will be consolidating across companies using Translation Calculation (GL195 or FB195). On the Currency tab Translation Select Yes. Select the base currency for the consolidation company. In the Currency Translation Accounts section, select the gain and loss accounts. Gain Loss Select the detail account used to post favorable variances that result from the currency translation process. Select the detail account used to post unfavorable variances that result from the currency translation process. Creating Report Currency Beginning Balances Because report currency translation translates period activity, and builds each balance sheet period on the balances of the previous period, you must enter beginning balances for balance sheet accounts manually if you start General Ledger User Guide Chapter 2 Setting Up Currency 31 32 implementing report currency when you already have existing balances in the base currency. This can happen in the following circumstances: You are an existing Lawson Currency user and start implementing report currency for companies that have existing balances. You are new to Lawson and want to implement report currency, and you are interfacing existing balances. STEPS To create report currency beginning balances 1. Access Balance Interface Maintenance (GL67.1). 2. Enter report currency beginning balances. Enter the report currency one beginning balance. Report Currency 1 for LGE Corporation is Canadian Dollars (CAD). For example, If you enter a beginning asset balance of 259, for currency one (CAD) you must also enter liabilities and equity amounts totalling 259, CAD. 32 Chapter 2 Setting Up Currency General Ledger User Guide 33 TIP For more information on interfacing balances, see the Lawson Enterprise Financial Management Conversion Guide and the General Ledger File Layouts. 3. Update the beginning balances, using Access Balance Interface (GL167). Update Select No to print an error report you can use to edit your entries without updating the balances. Select Yes to update the balances. TIP Use the report generated by GL167 to check for errors. Access Trial Balance (GL291) and verify the results of the balance interface. Main tab You must specify a company or company group. You can enter up to six accounting units or report on all the accounting units. Select One (1) to print the report for Report Currency 1. Select Two (2) to print the report for Report Currency 2. Select All (A) to print separate reports for each of the currencies. General Ledger User Guide Chapter 2 Setting Up Currency 33 View more Lawson may change this document Lawson may change this document Copyright 2013. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered Intercompany Processing All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document, In the program, each individual company involved in a consolidation Not For Profit Accounting All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this The finance capabilities of Sage ERP X3 can handle transfers and reporting of Accounts in MYOB are in one of eight categories: Asset Liability Equity Income Cost of sales Expense Other income Other Oracle Training: Performing Inquiries and Requesting Reports in the Oracle Applications This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, All rights reserved Printed in the United States of America www.orionlaw.com All Rights Reserved. No Copyright 2014. 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Sage Software, Sage Software logos, and all Sage Accpac product and service names are registered Blackbaud Enterprise CRM Multicurrency For the purposes of Financial Consolidation Copyright 2013. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service Revised: October 1, 2007 Project Accounting Accounting Control Guide All rights reserved. Complying with all applicable copyright laws is the responsibility Microsoft Dynamics NAV. Version 3.0 A white paper prepared by PROPHIX Software October 2010 Business Types and Equity Accounts In the equity section of your chart of accounts, you must do three things: show the initial investment Presented By: Jim Lee Bank Reconciliation All rights reserved. Complying with all applicable copyright laws is the responsibility of the user. Without limiting Such permission must be obtained from the publisher October 2013 Document version: October 18, 2013 Copyright 2013. Sage Software, Inc. All rights reserved. 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